If you need to rent a space for small events you should start by evaluating your needs very well. You will also have to consider other aspects such as the profile of your target audience or the competition.
Regardless of the number of attendees that the event will have, the decision will not be easy (especially if we are talking about entrepreneurs who do not have much experience yet).
In order to help you with your planning, we have prepared a list of the 4 key details to take into account:
Location
You must take into account the location or location of the event venues based on the origin of the attendees. For example, you will have to take into account whether they will travel from the same city or from further away.
Experts recommend choosing a venue that is well connected to the city's public transportation (bus, train or subway). Even if the attendee finally ends up going by cab, or in their own vehicle, at least we are giving them different options to choose from.
Much of the success (or failure) of the event is related to the attitude of the participants. If they arrive in a bad mood because it took them a long time to find parking, or because they couldn't find a place, we'll have a hard time right from the start.
Attendance
We will have to make a good forecast of the number of attendees that the venue will receive. Even if we do not anticipate a large number of attendees, some event venues may be too small.
We need to rent a place where our attendees will feel comfortable and have room to spread out.
However, don't make the mistake of renting a large venue for a big event, as most of the space will look empty and this will make a bad impression.
Design
It is advisable that the space for small events that we are going to rent has a modern design, with a technological profile and is adapted to the new times (unless we are looking to promote a very specific type of product/service and we are looking for a very different design).
It is also very important to focus on the optional services that can be hired (such as a catering service).
To find the perfect space it is essential that it has a design adapted to what the company needs.
Budget
Budget is a key criterion when looking for event venues, even if they are small.
We tend to think that the fact that the venue is smaller will have a direct impact on the price, reducing it significantly. But there are other factors that can make it more expensive, such as a downtown location, optional services, technology and accessories, etc.
It is important to establish a fixed budget to avoid unpleasant surprises when making the reservation.
Although there are many other criteria to consider, these 4 are considered fundamental for choosing a space for small events.