Knowing how to organize a company party is something important, because if different factors are not taken into account, the party could become a problem. The idea is that the party is an event where everyone who works in the company can share in a pleasant way for a good time.
In this article we have taken care of giving you information about company parties, what you need and some tips you can follow to make the party a success.
How to organize a company event?
To learn how to organize a company party you need to take into account several factors. First of all, you should verify the budget you have for the party so you can evaluate what kind of event you can prepare.
It is also important that you verify the approximate number of people that will attend the party, this way you can identify which would be the most appropriate space for the employee's party.
It is important that you take into account the time and day of the event, as well as the type of food and beverages that can be served. Another thing you should take into account is the decoration you can use and the types of invitations you can send.
In a party it is very important the entertainment or music, so you should consider what type of entertainment you can hire.
In a company party you usually take advantage and give some recognitions to the workers. If this is the case, you need to consider what type of recognition you will give and the type of ceremony to be held.
12 tips to organize the company party
If you have been selected to organize a company party, here are some tips that can facilitate the whole process involved in preparing a party for many people.
1. Identify the type of party
Although in this case you already know that it is a company party, it is important that you define what is the company's objective when organizing this party. It can be the celebration of the birthday of the month, to honor workers with awards, anniversary celebration or some other holidays such as Mother's Day, Father's Day, among others.
2. Create a work team
Since it is a corporate party, you will need a work team to cover different aspects of the party. Therefore, it is important that you define a work group that you can count on when delegating different important functions.
3. Prepare a program of activities
If you want the company party not to get out of hand, the ideal thing to do is to make a program of the activities to be carried out. This allows you to keep order and in case of any inconvenience, it is easier to solve.
In the program you must include all the activities that must be carried out to carry out the employee party. The activities that will be carried out during and after the party, you must put the dates on which they must be carried out and who are responsible for each one of them.
4. Make a guest list
Making a guest list is one of the first things you should do when organizing a party. By having a guest list you can identify the number of people who will attend the party. In addition, you can identify the budget you will need to cover the room rental you will need, the menu or food that will be served, as well as if it is necessary to pay waiters.
5. Make a budget
If there is one thing you should not fail to do is to make a budget, since this allows you to know the expenses you will have and whether or not you can afford the party you are planning. In the budget you should include everything that generates an expense, usually it includes: the place, food, drinks, staff that will serve the drinks and food, decoration, table linen, dishes, tables and chairs, sound equipment and entertainment, invitations, souvenirs or prizes, cleaning materials and cleaning staff.
6. Choose the date and time
If there is something you should keep in mind when organizing a party is that you should do it well in advance. To choose the date you have to be careful that it does not cross with any other important event.
Regarding the time, it will depend on the event, if it is something outdoors or in a recreation center, ideally you should consider a party in the morning. Now, if it is a more formal party, the ideal is to select a late-night time.
7. The place and the season
Regarding the place, if it is a company party, you can select a bar or restaurant if it is an event or award ceremony. Now, if it is a party to promote sharing among the company's employees, you can choose a recreation center with swimming pools, sports or outdoor activities.
The season is something you should consider, since if you are in winter, outdoor activities are not recommended. You should also consider that the place should be acclimatized either for cold or hot seasons.
8. Take into account the logistics
Once you have defined the number of guests and the location of the party, you must take into account the transportation logistics. You must take into account how the guests will get to the site if it is too far away, if the place has access to parking for those who go in their own vehicles and if it has enough spaces for it.
9. Compare prices
Even if you already have an established budget, it is necessary to compare prices, it does not mean that you are going to resort to the cheapest things. But you should take into account that if they are products or services of the same quality and features that come at a lower price, you should opt for these. Taking time to evaluate and verify prices can be crucial to avoid exceeding the party's budget.
10. Monitor the amount of food and beverages
Both food and drinks are important when organizing a party, so you should take care of every detail. It is best to opt for something cocktail type, in which simple to eat appetizers are given. In the case of drinks, you can opt for an open bar with a variety of wines, beer, water and soft drinks.
It is important with respect to the food, that you evaluate if some of the guests have allergies to some type of food.
11. Select the music
Part of the soul of the party is the music, since this is the one in charge of generating the atmosphere of fun and celebration for those who are gathered. For the beginning or arrival of the guests you can choose background music, jazz or ambient music. But for the rest of the party you can hire a DJ to play variations of musical genres that will cheer up the guests.
Since it is the organization of a company party, there may be some songs that are not pertinent to play at the event. So you can make a list of those songs that you consider inappropriate for the moment and you can send it to the person in charge of the music.
12. Prepare a thank you
At the beginning or end of the party you can choose to prepare a few words from the organizers of the event or representatives of the company. This is important because it strengthens the sharing of the workers and the company's directors. It does not have to be something extensive, but a small speech of welcome or thanks for being present at the celebration.
Conclusion
To organize a company party is very important the organization, you should not leave any aspect to chance because this can generate more setbacks than you expect. The idea is that the vast majority of the guests can participate in the event and that they can have a pleasant time. By following the tips we have given you, you will be able to have a very good corporate party.